How Bookkeeping Software Helps with VAT Submissions

Submitting VAT returns accurately and on time is essential for UK businesses. Making Tax Digital (MTD) rules mean digital records are required, and mistakes or late submissions can lead to fines. Bookkeeping software makes the process easier, faster and more reliable, helping firms stay compliant and reduce stress.

Why VAT Submissions Can Be Hard Without Software

• Manual calculations may lead to mistakes and penalties

• Gathering invoices and receipts takes time away from core work

• Missing deadlines is a common risk with paper-based records

• VAT rules often change and are hard to keep track of manually

Key Ways Software Helps with VAT

1. Automated VAT Calculations

• Automatically applies the right VAT rate to each transaction

• Keeps totals accurate, eliminating manual entry errors

• Ensures HMRC-compliant return amounts

2. Real-Time Digital Record Keeping

• Logs entries as they occur, ensuring continuous MTD compliance

• Stores invoices, receipts and expenses securely in the cloud

• Makes it easy to find documents during an audit or review

3. One-Click VAT Return Submission

• Allows users to preview VAT liability before filing

• Integrates directly with HMRC, enabling swift submission

• Sends confirmation from HMRC once the return is accepted 

4. Automatic Reminders for Deadlines

• Sends alert before each VAT quarter-end

• Prevents late submission penalties

• Enables better planning for busy accountancy schedules

5. MTD-Compliant and Authorised

• Fully authorised under HMRC’s Making Tax Digital scheme

• Updates automatically when VAT rules change

• Supports accurate and compliant VAT submissions 

6. Cloud-Based Accessibility

• Access records and submit returns from any device

• Supports remote working and flexible schedules

• Allows multiple users (like business owners and accountants) to collaborate

7. Fewer Mistakes, More Confidence

• Built-in checks reduce human error in VAT returns

• Clear audit trail of all entries and edits

• Easier to spot and correct mistakes before filing

8. Speed and Efficiency

• Reduces hours spent on VAT tasks

• Frees time for advisory work or business growth

• Simplifies what was once a complex administrative process

Why This Matters for UK Businesses

• Compliance with MTD and HMRC rules

• Reduced risk of fines and penalties

• Saves time and cuts admin costs

• Makes VAT filing less daunting and more reliable

How Nomi Helps with VAT Compliance

Nomi offers a bookkeeping tool built for UK VAT needs:

• Auto VAT Rates: Applies correct VAT to sales and purchases

• Continuous Digital Records: Captures receipts and invoices in real time

• One-Click Returns: Previews and submits to HMRC, with confirmation track

• Deadline Alerts: Never miss a VAT deadline

• MTD Authorised: Fully compliant with digital VAT rules

• Cloud Access: Work anytime, anywhere, on any device

• Audit Trails: Keep a record of all edits and submissions

• Extra Features: Includes onboarding tools, CRM, payroll and more

Conclusion

Bookkeeping software is a vital tool for UK firms dealing with VAT. It automates calculations, keeps digital records, alerts you to deadlines, and files returns directly with HMRC. This saves time, lowers error risk and ensures full compliance.

Nomi’s system brings all this together, making VAT submissions easier and more reliable. Businesses can shift focus from admin chores to growth, knowing tax matters are under control.